Instructions for the NAAMP Calling Survey Data Entry System

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We also recommend (but do not require) using browser defaults that enable JavaScript. We use JavaScript in some of our validation (error checking) that helps us to look for common typos and other such errors to bring to your attention during data entry.

Step 1--Logging in:

Data Field Format Example
Route Number A valid route number  
Observer Number A valid observer number  
Survey Date mm/dd/yyyy 04/04/2011
Run Numer # 1

You will receive an error message if:

Step 2--Entering data:

Route information: Summary information on the route entered is displayed in the first section, along with the survey date and run number entered.

Observer information:  Observer contact information is displayed in editable text boxes. Update as needed. State/regional coordinator will automatically be notified of changes to this information. 

Volunteer time information:  This area only appears for some Northeast states. For 2011, we are collecting some additional information in some Northeast states to document our volunteer time and mileage contribution to the survey effort. We have received a grant that will pay for a post-doc to help us with NAAMP data analysis. Your volunteer time and mileage are 'matching funds' we need to document to receive the grant money.

Run Information:

Data Field Format Example
Start/End Time
Use Military time format (24 hour clock running from 00:00 to 23:59). Surveys should be completed by 01:00.
(must use colon)
See explanation of wind codes below.
For most states, surveys should be conducted during speeds of code 3 or lower. In Great Plains states code 4 or lower.
radio button.
See explanation of sky codes below. 
Survey should not be run under Sky Code conditions > 7.
radio button.
(Optional) Number of days since last rainfall
# 3

Military time:
Military time 12 hour clock
00:00 Midnight, start of the day
01:00 1 a.m.
02:00 2 a.m.
03:00 3 a.m.
04:00 4 a.m.
05:00 5 a.m.
06:00 6 a.m.
07:00 7 a.m.
08:00 8 a.m.
09:00 9 a.m.
10:00 10 a.m.
11:00 11 a.m.
12:00 12 p.m. (noon)
13:00 1 p.m.
14:00 2 p.m.
15:00 3 p.m.
16:00 4 p.m.
17:00 5 p.m.
18:00 6 p.m.
19:00 7 p.m.
20:00 8 p.m.
21:00 9 p.m.
22:00 10 p.m.
23:00 11 p.m.
23:59 11:59 p.m., last minute of the day

Wind codes:
Wind Code Definition for each wind code (This is using Beaufort wind scale) Wind Speed (mph)
0 Calm.  Smoke rises vertically. < 1 
1 Light air.  Wind direction shown by smoke drift; weather vane inactive. 1-3 
2 Light breeze.  Wind felt on face; leaves rustle. 4-7
3 Gentle breeze.  Leaves and small twigs in constant motion; light flag extended. 8-12
4 Moderate breeze (13-18 mph); wind moves thin branches; raises loose paper
(Unless in Great Plains, survey should not be conducted)
13 - 18
5 Fresh breeze (19-24 mph); tresses sway (Do not conduct survey in all regions) 19 - 24

Sky codes:
Sky Code Sky Condition
0 Clear or only a few clouds
1 Partly cloudy (scattered) or variable sky
2 Cloudy (broken) or overcast
4 Fog or smoke
5 Drizzle or light rain (not affecting hearing ability)
7 Snow
8 Showers (is affecting hearing ability) Do not conduct survey

Per Stop Information:

Data Field Format Example
(Optional) Start Time
Again, using Military time
hh:mm 19:07
Air Temperature
Be sure to select either F or C.  For most states, there are minimum
temperature guidelines against which data will be checked.
##.# 65.5
If state using the Massachusetts Noise Disturbance Index system,
enter 0-4 (see table below). Otherwise, use the check the box
if noise interfered with hearing calls at given stop.
Time Out
If you took a time out (due to noise) at a given stop, check yes.
Skipped Stop
Check box if you were unable to conduct the calling survey at a given stop.
Suggestion: put reason in Notes.
Amphibian Calling Index
See table below for explanation.
For each species heard, you will enter the calling code (number 1 to 3) in the box for the appropriate stop(s).
Leave blank the remaining boxes (no need to enter zeros for the species not heard).
Each species is a row, and the stops are columns numbered 1 to 10.
# 1
Enter Y for Yes, if you were able to see the moon or moonlight at a given stop.
Enter N for No, if you did not see the moon or moonlight at a given stop.
Leave boxes blank if you forgot to make observations about the moon.
(Optional) Snow Cover
Enter Y for Yes, if there was snow at given stop.
Enter N for No, if no snow at given stop.
Leave boxes blank if you forgot to make observations about snow cover.
Enter number of cars that passed while you were listening at each stop.
Enter zeros for when no cars passed.
Leave box blank if you forgot to make observations about traffic.
If 50 or more cars, then enter 50.
# 6
Enter any notes you might have taken during the survey. 
Indicate stop number if notes were specific to a certain stop.

Massachusetts Noise Disturbance Index:
Index Description of disturbance
0 No appreciable effect (e.g., owl calling)
1 Slightly affecting sampling (e.g., distant traffic, dog barking, car passing)
2 Moderately affecting sampling (e.g., distant traffic, 2-5 cars passing)
3 Seriously affecting sampling (e.g., continuous traffic nearby, 6-10 cars passing)
4 Profoundly affecting sampling (e.g., continuous traffic passing, construction noise)

Amphibian Calling Index:
Index Description of abundance
1 Individuals can be counted; there is space between calls
2 Calls of individuals can be distinguished but there is some overlapping of calls
3 Full chorus; calls are constant, continuous, and overlapping

Once all the data have been entered, click the Continue button.
You will then be shown review page to check your enter before submission.
If any warnings pertain to the data entered, you will be alerted with a message on the review page.
Edit your data entry if needed. Otherwise, use the submit button to send to the NAAMP database.
You will see a successfully received message on-screen if the data submission was successful.

For more information please contact your Regional Coordinator.
This page maintained by:
USGS Patuxent Wildlife Research Center
12100 Beech Forest Road, Laurel, MD 20708-4038
Contact:, email: naamp@usgs.go
OMB NO. 1028-0078
Last updated: 02/2011