Preparing Word Processed Schedules

Banders with access to computers that are using other data entry programs are allowed to prepare printed banding schedules using a word processing program. These schedules must be in the same general format as any other schedules and must be pre-approved by the editing department. Please send a small number of schedules to be evaluated before sending a large stack!

Critical points are as follows:

• The data must appear in the same order and format as the schedule form supplied by the BBL.
• Bands 01-50 should appear on one page and 51-100 on a separate page unless duplex printing is available. Do not staple together two sheets as a 'front' and 'back'; rather send each as a separate schedules complete with alpha location descriptions and remarks on both pages.
• The 'inclusive band numbers' box may be rotated 90 degrees but must appear in the same location.
• As with all schedules, bands reported on one schedule must be consecutive; bands that will be used in the future or have been used in the past may not be just 'skipped'. When bands are reported out of sequence they must appear on separate schedules All information must fit on one page without trailing on to the next page. This can be accomplished by adjusting font size and the space between lines; however please maintain the font size as large as possible.
• Use the initial '0' for band numbers 01-09, and month and day 01-09.
• Duplicate or identical data should be indicated by ditto marks (").
• Bands reported on one schedule must be from a single prefix and the first three digits of the suffix must not change except for the last band (00) where the series increases by one.
• The band Prefix appears below the "Band Prefix" column heading; the first three digits of the suffix belong next to the first record used. If you use the final band on the string (00) so the series changes, the new series should appear next to the 00 band number.

For your first set of word processed schedules, send a small number of schedules with new data and a cover note indicating that the schedules are for evaluation of schedule format. These schedules will be sent through if at all possible although you may be asked to make adjustments before sending additional schedules.

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